From the monthly archives: August 2010

Uniform Checkout

By On August 1, 2010

Uniform Checkout night is mandatory for all Band and Guard students. One parent needs to accompany the student for this evening as shown in the dates below in order to meet with Mr. Schayot and pay the August dues. Bring your checkbook as deposits, fees and merchandise will be paid on separate checks at separate checkout tables. NOTE:  If you elect to pay your fees ONLINE ahead of time (instructions here), you will not have to wait in line at checkout. Be sure to print confirmation of your purchases and bring with you!

Date Attendees
Mon. August 2nd 6:30pm Fitting for Leadership with Set-up and Checkout Practice – Remember to wear your show shirt and shorts.
Parents of Leadership come on Tuesday night.
Tues. August 3rd 7:00pm Fitting for returning 10th, 11th and 12th graders whose last names start with A-J – Guard also!
Tues. August 3rd 8:00pm Fitting for returning 10th, 11th and 12th graders whose last names start with K-Z – Guard also!
Thurs. August 5th 7:00pm Fitting for Freshmen and any other new students to the GHS Eagle Marching Band – Guard also!

To Bring With You to Uniform Checkout:

There are 9 tasks/forms that must be completed and turned in at the Uniform Checkout Night. Get your printer warmed up and find a pen because your home work is waiting!

Instructions To Do & Return Link

1

The Charms Office Assistant site maintains the primary database of student information. This needs to be updated for the 2010-2011 school year.

  • Logon to https://www.charmsoffice.com
  • The school ID is georgetownhsb
  • Enter your student’s 6 digit school ID (unless you have updated and changed your password). The school ID is available on your student’s report card. Email Mr. Schayot if you can’t figure yours out at schayotj@georgetownisd.org
  • Print your updated info sheet to confirm your update at checkout.
 Update Student Info on Charms. Print updated page. charmsoffice.com

2

Complete and sign the GHS Band Medication release form.  Note: This is different than the physical form.

 Print and complete Release Form Medication Release Form

3

All parents of band and colorguard students are expected to volunteer a minimum of 5 hours this year per family. Many of you will generously volunteer many more than the minimum. Every parent is asked to please complete the background check as it is GISD policy that all volunteers be cleared before the start of their scheduled event and after Aug.1st of each school year.

 Complete online form. Nothing to return. GISD Volunteer Background Check

4

We are using an online sign up system for volunteer opportunities. The volunteer link on the web site includes instructions, descriptions, and links to VolunterSpot.com for a calendar of volunteers needed.

 Visit link to sign up for volunteer hours. Volunteer

5

Read and sign the  UIL Marching Band acknowledgment form.

 Signed UIL Marching Band form. UIL Acknowledgement of Rules

6

Review the 2010-2011 GHS Band Handbook and sign the acknowledgment form. The front page acknowledge form needs to be printed, signed, and returned.

 Signed Handbook Acknowledgment form. Handbook GHS Eagle Band 2010-2011

7

Cloud 9 Video Productions will be recording and producing the Marching Season DVD. The consent form acknowledges use of your child’s image for the DVD.

 Signed Cloud9 DVD Parental Consent Form Cloud9 DVD Consent 2010-2011

8

Print and complete the Fee Statement Form for 2010-2011. Note: The forms are different for Colorguard and Band.
Fees have gone up this year for band and guard. Transportation, meal and uniform costs are all more expensive than in the past. Please be mindful that in our current economic situation, a few band and colorguard parents have lost their jobs. Please consider over the weekend if you or someone close to you would be willing to sponsor a student who the staff deem are in need of “Family Hardship Assistance”. Full Fair Share Fee donations are accepted as well as any amount less that you feel comfortable giving. Even small donations from each family able, multiplied out across the entire band, will go a long way towards assisting our families in need. Thanks for your thoughtful consideration of this opportunity!

For more information on what is covered and an explanation of the Fair Share Fee read this document. Fair Share Fee Information & Financial Responsibilities

 Completed Fee Statement Form 2010-2011,

Check or Online Payment printout

 Band Uniform Check-Out Fee Statement


Colorguard Check-Out Fee Statement

9

There are additional items available for sale at this event. All items here listed on the merchandise form are optional, but will add to the entire band experience. You may view images of some of the items for sale at this page.

 Completed Merchandise Statement Form 2010-2011,

Check or Online Payment printout

 Eagle Band Merchandise Order Form 2010


Merchandise Photos

Additional FYIs for Uniform Checkout

  • Kenz Guitars will be available to sell flip folders, lyres, key oil, slide grease, reeds and other necessary accessories to compliment the marching band season.
  • There is a specific flow to the evening. Please arrive at the listed time through the blue double band hall doors on the west side of GHS. Click here for the letter from Ms. Oliver, our uniform coordinator for all the student uniform information the will need for the evening.
  • You can pre-pay for nearly your entire year in band using the “fee statement” form. Checks and cash only will be accepted on site. You can pay ONLINE before you arrive via Charms through the PayPal option.  Click the “$” in the student screen in charms.  Need help?  Here is a quick “how-to” letter.
  • We will have a parent meeting at Uniform Checkout to discuss band calendar, band handbook, band payment schedule, class/rehearsal schedule and any other questions you may have. Make sure each student comes accompanied by a parent!
 
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